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 25 June 2020


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Nau mai ki tenei wiki Kōrero.  


Matariki falls within the term break this year and it has been great to see so many of you are already preparing and sharing the stories of Matariki with your tamariki!


Matariki hunga,

Matariki ahunganui.


Matariki has many admirers,
Matariki brings us together.




Financial Year End

A reminded that Tuesday 30 June 2020 is our financial year-end so we require your assistance to close off our accounting records and ensure they are tidy for our audit review.


Year-End Banking:

Please deposit any cash you have at the kindergarten by Tuesday 30 June and record the deposit details in Infocare.


June Invoices:

You should be emailing all your June invoices to the Association Office by Friday 3 July and where possible following up with your suppliers to get these in before the term break.


Infocare Cut-Off:

We need your help to finalise our Infocare records so we can prepare your year-end kindergarten accounts and the year-end WMK financial statements for our auditors who are beginning their work with us soon.


To help us with this we would be grateful if you could have your Infocare records for next week completed on Friday 3 July.


This means we would like you to complete the following tasks in Infocare up to and including Friday 3 July, as appropriate:

-               Sign in sheets marked in Infocare (actual attendance)

-               Fee invoices (for the week ending 3 July) created and committed

-               Staff timetables (“staff hour count”) for the week ending 3 July completed

-               Online sign off of your monthly roll return

-               Any ratio, attendance or roll issues are communicated to the Association
                (please call Tania)


Please let Tania know ASAP if you expect there to be any delay with completing these tasks by the date.


No changes to Infocare for the period to 30 June 2020 will be able to be made after 3 July 2020. 


Kindergarten Budgets for 2020/21:

Tomorrow we will circulate your 2020/21 budget templates and instructions and are requesting that you work on these over the coming weeks.  Your kindergarten budget for the year to 30 June 2021 will be due at the Association by Friday 24 July 2020.


Further Information:

Keep an eye out - next week we will be circulating information that will provide details about:

-               Kindergarten monthly accounts being issued over July and August; and

-               Finalisation of your 30 June 2020 kindergarten accounts.


Hazards :


Week 9 of each term (which is this week!) there are two tasks for Hazard Management that need to be undertaken:

 1. Review of Hazard Register

 2. Review of Termly Hazard Checklist


  1. Review of Hazard Register

This is an opportunity to update your Hazard Register including:

    -Does the hazard still exist?

    -If it does, review it to see if there are any changes to the actions and approaches to manage         this hazard


As a result of feedback from teams, GOSH has created a more user friendly way to review your hazards. You will see now that there is a new icon on your “My Kindergarten” view (see red arrow below).



There is a new form called “Kindergarten Hazard Review Audit” (see below). This form has been simplified the process for review as you no longer need to:

     -To edit each hazard individually instead; 

     -A tick box has been created whereby you look at the hazards and if it still exists and you are          happy with the ‘controls’ then you just tick the box

Upon completing this record, all related hazard records on your Hazard Register will be updated to reflect this review.




       2. Review of Termly Hazard Checklist

The Hazard checklist is able to be completed on GOSH and can be found in the “What would you like to report” section on the home page (please see the red circle below).


Any hazards that are identified during this process that cannot be eliminated immediately are then entered onto your kindergartens Hazard Register using GOSH. 



Flu Vaccinations


Don’t forget to get a flu injection if you choose to – it is recommended by the Ministry for all teaching staff. Just photograph the receipt and send it to accounts. You can download the reimbursement form here.


Alternatively you can email Hannah for a flu vaccine voucher.


All staff including administration staff are eligible for a refund.  


Annual ECE Return Due


Please note: The return for the 2020 ECE Census is due on Friday 3rd July 2020.

The Annual ECE Return Week this year is 22 to 26 June 2020


The ECE Return is completed on Infocare.  Please see the instructions here.


If you require assistance to complete the ECE Return please contact Tania Braybrook

04 232 3065 or by email tania.braybrook@wmkindergartens.


Children's Artwork


We are in need of children’s artwork to display on cards. We often send cards to new staff, MP's and visitors, so its nice to brighten up their day with some our our tamariki's awesome art!


If you have some outstanding artwork you'd like to send in, please send a photo of the artwork with the child's name and age to Chanelle - Chanelle.huia-rutten@wmkindergartens.org.nz


Jigsaws and Puzzles need fixing?


For any jigsaws or puzzles that need fixing, you can contact Janice:


Janice Gibson 027 518 0270
47 Grey Street
Kihi Kihi

ERO Suspends Physical Reviews for Now


ERO has suspended physical reviews because of the COVID 19 virus. Instead, ERO will be looking at how services responded to the virus, and will look at the effects it has had on participation and engagement, as well as challenges, successes and innovations.   


Some kindergartens will be selected for this process, we will let kindergartens know if they have been selected. Interviews by zoom will take place as part of this.  


Physical reviews will recommence later in the year.


We will keep you up to date with more information as it becomes available.  
Whanau Manaaki is meeting ERO leaders on Monday.


More information is available on the ERO website.



Induction and Mentoring Programme for 2020


Update for PCTs and Mentors


Introduction to WMK induction and Mentoring Programme:

(for all new PCTS/STC’s and Mentors)

21 July 3.00 - 4.00pm via Zoom


NB: Please make sure you enrol on HR Net asap and we will send the ZOOM meeting invitation out to you.


As we had to cancel our July Seminar for PCTs and Mentors, we have decided to offer a separate Introduction to theWMK Induction and Mentoring (I & M) programme for all new PCTS /STCs and Mentors. This session is important for all new PCTs/STC’s and their mentors as it provides an overview of our support and the expectations for taking part in our WMK I & M programme.   We will be doing this session via ZOOM on 21 July from 3.00 – 4.00pm so that everyone can attend. Watch out in next week’s Korero for an update about the programme for our next full  I & M seminar for 1 October.  


Please contact Lynette (lynette.wray@wmkindergartens.org.nz) or your ST if you have any questions…


Finance Team Bonding Session


The finance team did some bonding over brunch this week.

Now that we have people in both Porirua and Whanganui office's its important that we continue to strengthen these relationships and build rapport with one another, and what better way to do that than over some eggs benny! 


Left: Cathryn, Christine, Brendon, Robyn

Right: Karyn, Fiona, Lolenese


Maintenance Requests


GOSH is the way to request all maintenance in kindergartens using the Maintenance Request Form. The process for doing this is:


       Firstly please refer to the Maintenance Flow Chart Area for your area as this details the                 names and contacts of preferred contractors in your area


       If the matter is urgent or essential contact the contractor directly and then complete the                 Maintenance Request Form


       If the matter is not urgent complete the Maintenance Request Form and submit it


The Maintenance Request Form can be found:


       On GOSH under Key documents

       On the website wmkindergartens.org.nz


If you have any questions, please contactLupeni.Aitogi@wmkindergartens.org.nz


Appraisal 2020 - 2021


It’s that time of year again, where you in the beginning of term 3, complete the Annual Appraisal Report with your appraiser and begin the next cycle of appraisal.

The appraisal kit and templates all remain the same the only change you will notice is updated dates to reflect the new cycle.


The updated appraisal kit (Word Doc) is available here or on the Teachers Toolbox under the plan called Appraisal 2020-2021 'The Process'  Teachers Toolbox or alternatively you can set up your own appraisal plan through your Kindergarten Storypark.



Any questions about Storypark and the appraisal template contact lynette.wray@wmkindergartens.org.nz


The Senior Teacher Team


Six month’s paid parental leave finally arrives


From next week, new parents can get 26 weeks (six months) or paid parental leave, up from the current 22 weeks or five months.   


On parental leave you will get $585.80 per week (before tax) or if you work part-time and normally earn less than this, you get your normal pay.


The new six-month time period applies to babies born after July 1, but premature babies whose due date is July 1 or later can still get the six month’s paid leave.


Campaigning for six month’s paid parental leave began in a concerted way in 1993, with legislation finally being introduced to the house in 2002, with six week’s leave to start with.


Since then, campaigning has been underway to extend the leave to six months, which is common in many OECD countries.


Another change that comes in means employees can work up to 64 hours during their paid leave without losing their entitlement to the leave. This means you can do a small amount of relieving without losing your entitlements.  



This Week On Facebook   





Handy Facebook Pages   


Well Homes is designed to support whānau to live in a warm, dry and safe home.

Referrals come to Well Homes from health professionals such as Māori and Pacific health services, doctors, nurses and social workers, as well as self referrals.



Appointments and Resignations


Congratulations to the following on their recent appointment:


Amy Potter

Head Teacher


Anne StevensFulltime TeacherAdventure
Roxanna JohnstonFulltime TeacherAwatea
Jo YoungFulltime TeacherAwatea
Simone Baker.7 TeacherManaia
Chucky LewisRelieving .6 TeacherBrain Webb
Adele Davidson-CroninAdministratorTotara Park
Nora RobertsonAdministratorAscot Park
Robyn MarekoFinance OfficerWMK
Fiona BrayFinance OfficerWMK
Sammy RisatiDrivers AssistantWMK




We wish all the best to the following who have resigned:


Rachel Henderson


Totara Park

Chrystal Walmsley

.6 Teacher

Ascot Park

Sue Barrett

Head Teacher


Jo Young

Head Teacher 

Johnsonville West


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