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End of Year Finance Update




Next Friday is our Financial Year End (30 June 2017).  We need your help to finalise our Infocare records so we can prepare your year-end kindergarten accounts and our WMK financial statements for our auditors who are beginning their work with us soon.


To help us with this we would be grateful if you would have your Infocare records, for the period ended Friday 30 June, completed on Friday 30 June.


This means we would like you to complete the following tasks in Infocare up to and including Friday 30 June:


  • Sign in sheets marked in Infocare (actual attendance)
  • Fee invoices (for the week ending 30 June) created and committed
  • Staff timetables (“staff hour count”) for the week ending 30 June completed
  • Online sign off of your monthly roll return
  • Any ratio, attendance or roll issues are communicated to the Association (please call Hannah or Tania)


We will be reviewing your Infocare data so you may receive reminder emails or queries on Monday 3 July.  No changes to Infocare for the period to 30 June 2017 will be able to be made after 4pm, Monday 3 July 2016.


Please let Tania or Hannah know ASAP if you expect there to be any delay with completing these tasks by the date indicated.


Year End Banking 

Please ensure that all of your petty cash is banked before year end.  This will also mean there is no cash held at your kindergarten over the term break. 


If you could aim to bank all petty cash (and other receipts) into the WMK “02” account before Wednesday 28 June this will allow our Finance team to contact you with any queries they have before the end of the financial year.  Can you please also update Infocare with details of all deposits made.


Year End Audit and Invoice cut-off 

Our auditors will be visiting in the first week of July to start their review of our financial records for the year ending 30 June 2017.  This means we need to ensure that all invoices for goods and services that relate to this period are included in your kindergarten accounts.


Can you please scan and email all your recent invoices to us at the Association Office, (accounts@wmkindergartens.org.nz)  by Wednesday 5 July 2017.  


Please also give some thought to those June 2017 invoices that you will not have received by this date - in these cases can you please contact your regular suppliers and ask them to send their invoices to you so that you can meet this deadline.


We will include all invoices we receive from you in your June kindergarten accounts, which will be emailed to you in “draft” (subject to review by our auditors) on Friday 14 July 2017


Please check your kindergarten mail over the term break and scan/email any late invoices you receive after the Wednesday 5 July 2017 cut-off date to:



2017/18 Budgets

Thanks to all those who have submitted your 2017/18 Budget templates.  The information you provided has been really useful in helping the Association Board set its financial targets for the coming year.  Your budget information will be included in your 2017/18 monthly accounts so you can track your kindergarten performance against the targets you have set. 


For those that have still to complete their templates please email them ASAP to brendon.fyfe-gits@wmkindergartens.org.nz.


Committee Newsletter

Early next week we will be circulating a Committee Newsletter which will provide details about:

  • Kindergarten monthly accounts being issued over July and August
  • Finalisation of your 30 June 2017 kindergarten accounts
  • Finalisation of your 2017/18 budgets and
  • Kindergarten AGM processes.













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